Skip to main content
Equipment rental booking system

Equipment rental website builder

Your machinery and tools online, with live availability, bookings and deposits.

Start with a template Start your 14-day trial
November offer: first month free 1 month free on any plan below, then the normal price. Ends November 23. Start with the offer - it is applied automatically.

See a live rental site

  • 14-day free trial - card required
  • Free forever to build the site itself
  • Cancel anytime
An equipment rental site listing plant machinery with daily rates, how many are free and a Reserve button on each

Put your rental stock online and let a site foreman check what is free at seven in the morning instead of ringing the yard. Every machine and tool shows its photos, specification and daily rate, and because availability counts the units you own, two jobs can never be promised the same breaker. Customers pay the rental and a damage deposit through your own Stripe account before it leaves the yard. The form keeps a damage waiver and drops the driver age, license, mileage and fuel policy a car needs - and a tool for the weekend prices one way while plant on two weeks rental picks up your weekly rate.

Building your site, pages and blog are free forever. Equipment rental website builder is not - it needs Starter ($14.99/mo). The 14-day free trial covers it, and starting the trial needs a card. That tier covers 50 items and 200 rentals a month, and carries a 2% platform fee per online payment (1% from Growth Business up); bigger inventories are on Growth Business.

Before you start the trial

  • Nothing is charged today. Cancel any time before day 15 and you are not charged at all - the account moves to the Free plan and your site and its data stay.
  • Taking payment runs through your own Stripe account. Connecting it is a separate identity check with Stripe that can take a few days, so start it on day one if you want to take a real payment inside the trial.
  • The trial runs on Starter only. Moving up a plan part-way through ends the trial and starts the paid subscription, so if you already know you need the bigger tier, start there instead.
  • One trial per account.

What it replaces

  • A separate website
  • A payment setup
  • A rental book on the counter
  • Phone calls to check what is back
  • Card details taken by hand
  • Weekly rates worked out on a calculator
  • Deposits taken in cash

Tools and machinery, one list

Hand tools, access gear and heavy machinery, each with photos, specification, a category and a daily rate - import a long stock list from a spreadsheet rather than keying it in.

Availability by the unit

Record how many of each item you own. Four breakers mean four rentals, not five, worked out in real time and locked at checkout so two jobs never hold the same machine.

A form built for a yard

A damage waiver and nothing else. Driver age, licenses, mileage and fuel policy all go, because a customer collecting a dumper or a breaker is asked none of it.

Weekly and monthly rates

A day rate for a quick job, a weekly rate from seven days and a monthly from twenty-eight for a long one, with the better of the two applied automatically - the pricing a equipment rentalr lives on.

The deposit is held, not taken

The damage deposit goes on the card as an authorization through your own Stripe account. A compactor and a cordless drill can carry very different holds; capture one if it comes back damaged, release it in a click if not.

Consumables and extras

Blades, discs, fuel, a transformer or a spare breaker point, each listed with its own price and added to the rental rather than invoiced in pieces afterwards.

A floor under short rentals

A minimum rental length per item, raised for particular periods, so a machine not worth loading onto a van for a single day gets a sensible minimum without you turning bookings away by hand.

More than one depot

Run several yards and let each item be collected from the one that actually holds it, with a collection fee of its own per depot.

Browse matching templates Read: how to rent out equipment online Cancellation policy generator Webkio vs Checkfront

How it works

Live in an afternoon - no code, no plugins.

1

List your kit

Add each item with photos, capacity and a daily rate, and record how many you own - availability counts the units, not the listing.

2

Set your terms

Deposits, weekly and monthly rates, and a turnaround gap so a machine is not promised to the next customer before it has been checked.

3

Connect Stripe and publish

Customers rental online, pay the charge and the deposit, and you see what is out, what is due back and what is free today.

Templates to start from

See what a good equipment rental website has, with every design for it and real sites built with Webkio.

Hand-picked designs for this kind of business - customize any of them.

See more templates

Frequently asked questions

Yes. They pick their dates, see what is genuinely free, and pay the rental charge and damage deposit through your own Stripe account.

Yes - that is the point of units. Record how many of an item you own and availability is calculated across them, so you can take four bookings for four breakers but not five.

No. Choose "Equipment" in settings and the booking form keeps only a damage waiver - driver age, license, mileage and fuel policy all disappear.

Yes. Small tools and heavy machinery are the same thing to the module: an item, a daily rate, a number of units and a collection point. Group them with your own categories.

Yes, and on the equipment preset it is the only extra question you are asked. The form drops driving licenses, mileage allowances, fuel policies and extra drivers, because a rental customer collecting a breaker or a dumper is not being asked any of that.

Yes, per item, and you can raise it for particular periods. That is how a machine that is not worth loading onto a van for a single day gets a sensible floor without you refusing bookings by hand.

Set a turnaround buffer in hours. The next rental cannot begin until it has elapsed, so cleaning, refuelling and a safety check happen in time you have actually reserved rather than time you hoped to find.

Yes. Import your items in bulk from a spreadsheet rather than adding a hundred machines by hand, each with its photos, specification and daily rate. You can also run more than one depot, so an item is collected from the yard that actually holds it.

Yes. Set a weekly rate from seven days and a monthly from twenty-eight, and a rental picks up the better of the two automatically - so two weeks on a dumper is priced as equipment rental rather than fourteen days at the daily.

Yes. List blades, discs, fuel or a spare part as extras with their own price, added to the quote so the job is paid for in one go rather than invoiced in pieces after the kit comes back.

Yes. Prices can carry your tax line, shown on the quote before the customer pays - which a VAT-registered trade customer reclaiming it will look for.

You set it per item and it is held, not charged: an authorization on the card through your own Stripe account, captured only if the kit comes back damaged and released in a click if not. A compactor and a cordless drill can carry very different holds.

Listing the stock and publishing is immediate. Taking money runs through your own Stripe account, and opening one is an identity check with Stripe that can take a day or two - worth starting on day one so a live rental can be paid for inside the trial.

More on equipment rental

Practical guides from the Webkio blog.

Equipment Rental Deposits: How Much to Hold and How to Say It The deposit is the number that decides whether a first-time renter books or rings around. How to set one that protects the kit without losing the job.
Renting Out Five of the Same Machine Without Double-Booking One listing, five machines, one in for a service. How availability should work when your stock is identical units rather than individual items.
Day Rates, Weekend Rates and Late Returns in Equipment Rental A Friday to Monday rental is three days on the calendar and one weekend to the customer. How to price rental periods that people actually book.
How Many Bikes Can You Actually Rental Out at Once? You have eleven hybrids, but three sizes, one in for a service and two out until Friday. What your website should be allowed to sell.

All guides on the blog

Explore other solutions

Restaurant website builder with online ordering Online store builder Clothing store website builder Handmade seller website builder Farm shop website builder Electronics store website builder Booking & appointment website builder Car rental website builder Bike rental website builder Boat rental website builder Vacation rental website builder A website for your trade business Real estate agent website builder Property management website builder Car rental booking system Medical practice website builder with online booking Salon & clinic booking system Restaurant online ordering system Email marketing for small business Website analytics Take donations on your own website One customer list for your whole business Sell gift cards on your own website Drag and drop website builder Responsive website builder No code website builder Content collections Discount codes for your shop Personal brand website builder Nonprofit website builder with donations built in Manufacturing website builder Barber shop website builder with online booking Pharmacy website builder Plumber website builder Free website builder How Webkio compares

Not sure how many pages you need? We counted 115 small business sites - three pages are the same everywhere, and the fourth depends on your trade.

Ready to build it?

Build and publish your site for free, with no card. Equipment rental website builder needs Starter, free for 14 days on the trial, and you can cancel any time.

Start your 14-day trial Or build your site free

Already have a website? Import it free and see it as a Webkio site, and your pages keep the addresses they already have.